Electronic documents and Online Access (2024)

FAQs

What is the difference between digital and electronic documents? ›

Digital Records: These are often more static, used primarily for viewing or sharing. Though they can be edited using appropriate software, they are frequently used as-is. Electronic Records: They are dynamic, and users can interact with them, processing, analyzing, or manipulating the data within.

Examples of electronic records include: emails, websites, Word/Excel documents, digital purchase receipts, databases, text messages, social media postings, and information stored on SharePoint sites and content management systems (Catalyst, Slack, DropBox, etc.).

An electronic document is a document that can be sent in non-physical means, such as telex, email, and the internet. Originally, any computer data were considered as something internal — the final data output was always on paper.

Just as you may keep physical documents locked in fire-resistant file cabinets, keep computers protected with passwords that regularly change, encryption, up-to-date antivirus software, regular virus scans, automatic time-out features, and other security measures.

Electronic Format means text-based or image-based content in a form that is produced on, published by and readable on computers or other digital devices and is an electronic version of a printed book, whether or not any printed equivalent exists.

1.11 Electronic documents may be created by electronic means while paper documents are created by humans. P aper documents are always written by human beings. That is not necessarily the case with electronic documents. We start with a simple, and rather common, example.

A PDF (Portable Document Format) file is an electronic document that may utilize text, graphics, and/or areas to enter your own text.

From my own understanding,electronic media communication is when a message or an information is sent through electronic media such as TV, Radio,Fax and the likes. Digital media communication, is a 21st century form of communication,in which information is disseminated via the internet.

Simply put, online documents are documents that are uploaded, shared and stored as electronic files, rather than physical files.

Answer. When you send a document over email, fax, SMS, or any other digital communications medium, you are essentially delivering information electronically. Electronic Document.

Are electronic documents like paper documents? ›

Digital documents are very similar to paper documents. Although a digital document can only be viewed on an electronic device, it pretty much looks the same as it would on a piece of paper. Because of this, even when a company receives a digital document, it's common for it to be printed.

Electronic document management software is cost-effective, reducing manual document management tasks and reallocating staff to more strategic tasks. Digital storage accommodates fast-growing businesses without the expense of physical storage spaces, saving money on rent, maintenance, and security.

Authenticity, Accuracy, Integrity, Accessibility

Maintain- ing content, structure and context of electronic records is, therefore, both more vital and difficult than with traditional analog records.

A soft copy (sometimes spelled "softcopy") is an electronic copy (or e-copy) of some type of data, such as a file viewed on a computer's display or transmitted as an email attachment.

One of the biggest security risks associated with electronic document migration is the risk of data breaches and unauthorised access. This can happen if electronic documents are not properly secured, or if employees do not follow security best practices.

Cloud storage providers like Dropbox keep your files safe while also making it easier for you to edit, share, and collaborate on those files. What are the benefits of cloud storage for documents? Cloud storage for documents and records management has many benefits.

Google Drive and Dropbox both offer secure cloud document storage, with document encryption and support for 2FA to keep your files safe.

An electronic document is information of a documentary type, presented in the electronic form and intended for reading, processing and transmission through information and computer systems.

It includes, for example, email and other electronic communications such as text messages and voicemail, word-processed documents and databases, and documents stored on portable devices such as memory sticks and mobile phones.

Adobe created the PDF.

The goal was to enable anyone to capture documents from any application, send electronic versions of these documents anywhere, and view and print them on any machine. By 1992, Camelot had developed into PDF. Today, it is the file format trusted by businesses around the world.

What are the disadvantages of digital documents? ›

Digital documents are susceptible to security concerns such as unauthorized access, viruses, phishing attempts, and so on. The integrity of a document can be jeopardized by hackers attempting to breach firewalls. Exposure to risk is probable and expensive if document management software is not secured.

Although many may be apprehensive about electronic record keeping at first, it's a far more secure and organized way of records management than paper record keeping. Additionally, governments can stress less about how to protect electronic records as opposed to paper records.

An electronic document refers to a pure data representation that can be read by a computer but has no vocation of being editable, it is structured for automated processing. On the other hand, a digital document includes data that is human readable, but not structured and easily processed by computers.

Electronic refers to any device or system that uses electricity to operate, while digital refers to a specific type of electronic device that uses binary code (1s and 0s) to represent and process information.

Digital documents

PDF became the document format of choice for business, government and the general public because it delivers the key qualities of paper in a digital format.

Put simply, an electronic document contains static data transferred from one computer to another without any modifications. Examples of electronic documents include emails, digital purchase receipts, and digital images. In contrast, digital documents are more interactive and collaborative.